With the growing convenience of tech and more and more millennials breaking into the workforce, companies have seen an increase of employees using their personal mobile devices to get things done. From tablets to smartphones, these devices provide instant and efficient communication and data sharing, which have helped to increase productivity while on the go and in office. The mobile workforce will only continue to grow and your organization’s Bring Your Own Device policy will need to grow along with it.
Building a BYOD Policy
Creating a BYOD policy is a task that requires the collaboration of different departments within a company - from management and on the field personnel, to IT, legal and risk management. Each of these departments will provide valuable input on the ways devices are used and how to ensure the privacy and security of your company, employees, and any party directly affected by the use of personal mobile devices for business or healthcare.
Some components that need to be taken into consideration when drafting a policy are the type of organization, the available IT support, and the type of data that is being used and shared by your employees. Healthcare organizations, covered entities, and business associates handling PHI need to have certain safeguards enacted to remain HIPAA compliant, that are not necessary for those companies creating BYOD policies for sales or event logistics. Either way, security, quick communication and productivity are all shared goals.
Here are some points that we think should be covered when creating your organization’s BYOD Policy:
- Which employees are able to use their own devices and what types of devices are allowed
- Clearly state what data employees can and cannot access
- What activities or data does the employer have the right to monitor, access or delete on the employee’s device
- What physical safeguards should be in place – unique passwords and automatic screen locks
- Cross-check the BYOD policy with any pre-existing policies and make necessary revisions in order to avoid conflicts.
Lua, a Secure Messaging Solution
Lua’s mobile messaging solution provides countless features and capabilities that help make employees’ observance of BYOD policies easy on iOS, android and desktop. With Lua administrators and users can set permissions allowing employees access to only specific conversations and files. Both messages and files are also encrypted in motion and at rest to ensure HIPAA compliance and security. When a device is lost or stolen or employment has ended for an individual, administrators are also able to completely remove the user from Lua, no longer granting the device or user access to the app and its conversations or files.
Lua understands the mobile workforce and through our features and integrations, we aim to aid in efficiency, productivity and compliance. Contact us to learn more about Lua secure mobile messaging and how we can help make your BYOD Policy just that much easier to implement throughout your organization.